Ifakara Health Institute (IHI) is a leading research organization in Africa with a strong track record in developing, testing and validating innovations for health. Driven by a core strategic mandate for research, training and services, the Institute’s work now spans a wide spectrum, covering biomedical and ecological sciences, intervention studies, health-systems research and policy translation.
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Administrative Officer at Ifakara Health Institute (IHI) January, 2023
Job Description
Job Summary
Position: Administrative Officer (1 Post)
Reports To: Branch Manager
Work Station: Bagamoyo
Apply By: February 13, 2023
Position Summary
The Ifakara Health Institute is looking for an administrative officer with education and experience. The Officer will be in charge of overseeing the branch’s daily transportation and administrative operations and will play a crucial role in ensuring that everything runs smoothly.
Duties and Responsibilities
- Daily supervision of office attendants to ensure the office environment is kept tidy.
- Daily recording of office consumables stock level and control system.
- Liaise with procurement personnel for purchases of office consumables.
- Process (ensure verification and approval) staff claims and suppliers’ payments before submitting the same to Accounts and branch managers for final approvals.
- To make sure branch expenses stay within the budget, coordinate with the branch accountant.
- Maintain a good relationship with suppliers and partner institutes.
- Handle collaborators’ relations.
- Work with Project Administrators/Leaders on various project issues.
- Approval of sick sheets and medical verification forms.
- Responsible for semiannual and annual performance assessments of the direct reports.
- dispute resolution at the branch level.
- To guarantee that the staff database is consistently updated, coordinate with HQ Human Resources.
- Induct all new employees on branch-specific issues as per the IHI induction guide.
- Follow up and verification of revenue income generating units’ invoices/bills.
- Advise branch Manager on possible areas for revenue generation.
- Keep track of all raised invoices and ensure timely billing.
- Prepare reports for monthly revenue collection at the branch level.
- Implement cost-cutting measures in all areas including electricity, stationaries, water, etc.
- Be sure that all utility bills are paid on time by coordinating closely with the finance unit.
- At the branch level, oversee fleet management (transport management).
- assigns tasks to drivers to oversee their daily activity. Keep track of the branch’s car and generator fuel usage.
- be in charge of the branch-level transport and maintenance division.
- Create a monthly report for the fleet detailing the cost of fuel and upkeep for motor vehicles.
- Request replacement parts for the system’s branch cars and generators.
- Supervise the movement of vehicles at the branch.
- Raise invoices for motor vehicle hire, lease, and maintenance services.
- Monitor fleet movement with the aid of a fleet tracking system.
- Monitor fuel usage in generators and vehicles using Total fuel reports and tracking system Perform any other tasks assigned by a Supervisor.
Qualification and Experience
- Bachelor’s degree in Public Administration, Business Administration, or Human Resources.
- Not less than 3 years of experience doing administrative work.
Skills and Competencies
- Be fluent in both English and Swahili languages.
- Excellent interpersonal skills and a collaborative management style.
- Be capable of building and sustaining relationships with staff at all levels, with partners and stakeholders.
- planning and coordination abilities.
- knowledge of overseeing and developing budgets.
- professional demeanor.
- Resulted-oriented.
- Highest level of integrity with a demonstration of ethical behaviors.
- Adhere to Ifakara’s core values (Transparency, Responsibility, Integrity, Respect and Initiative).
Job Summary
Position: Research Scientist (1 Post)
Reports To: Principal Investigator
Work Station: Dar es Salaam
Apply By: February 13, 2023
Ifakara Health Institute seeks a qualified and experienced Research Scientist. The researcher will support the implementation of a research project implanted at IHI. The project intends to study various methods of paying providers and draw some recommendations for improving payment methods in Tanzania – in an effort to reach universal health coverage (UHC).
Tanzania is one of the nations putting diverse health financing changes into practice. Regarding provider payment arrangements, particularly when paying medical facilities and providers out of health insurance funds, adjustments are anticipated in one area.
Ifakara is looking for a researcher (health economist) to join the project and assist with data gathering, data analysis, report writing, and dissemination of the research project.
Duties and Responsibilities
- Review various grey and scientific literature, papers and reports on health financing in Tanzania and beyond.
- Synthesize evidence from reviewing different literature.
- Participate in developing data collection tools and testing.
- Organize and direct all data collection efforts, and write fieldwork reports.
- Utilize Excel and STATA tools to handle and analyze quantitative data pertaining to health financing.
- Participate in the creation of reports, scientific articles, and other products to be presented at regional and international conferences as well as technical working groups. carry out any additional tasks he or she is given by their boss.
Qualification and Experience
- Master’s degree in Health Economics or Economics specializing in health economics.
- Knowledge and familiarity with data analysis and management using STATA software and Excel.
- Experience in undertaking health-related research particularly on health financing.
- Experience in health system reforms particularly health financing reforms.
Remuneration
An attractive and competitive remuneration package will be offered to successful candidates as per IHI salary scales.
Equal Opportunity
IHI is an employer that values diversity. We forbid any form of harassment, including sexual harassment, at the workplace and during the hiring process. All hiring decisions are made exclusively based on job requirements and individual qualities, and Tanzanian labor laws apply to our recruitment process.
Mode of Application
All applicants who meet the aforementioned qualifications for the position should send their application letters to the email address below, along with detailed curriculum vitae (CVs) that include contact information such as email, phone numbers, and cell phone numbers, as well as copies of their academic and professional credentials.
The application deadline is Monday, February 13, 2023, at 17:00 hrs. The phrase “ADMINISTRATIVE OFFICER – BAGAMOYO” should appear in the subject line of every email application. Only candidates who have been shortlisted will be called for an interview.
Manager of Human Resources
IFAKARA HEALTH INSTITUTE
5 Ifakara Street Plot 463 Mikocheni
P.O. Box 78,373
Dar es Salaam, Tanzania
Email: recruitment@ihi.or.tz
