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PERSONAL ASSISTANT JOB OPPORTUNITY AT THE DEPARTMENT OF TRANSPORT (South Africa)

Personal Assistant job opportunity at the Department of Transport

DEADLINE: 17 February 2023

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POST: PERSONAL ASSISTANT TO THE DIRECTOR-GENERAL REF NO: DOT/HRM/2023/03

Branch: Office of the Director-General

  • Chief Directorate: Office of the Director-General
  • Directorate: Administration
  • SALARY: R766 584 per annum (Level 11)
  • CENTRE: Pretoria/Cape Town

REQUIREMENTS:

A relevant 3-year tertiary degree (NQF level 6) in public administration, secretarial work, or a similar field, together with at least 5 years of relevant experience providing senior/executive management with high-level administrative support. Experience providing personal assistance and secretarial support in a busy executive office will be advantageous. The key skills and qualities listed below are crucial; Putting the needs of the customer first (Batho Pele); adhering to MISS criteria; Excellent writing and verbal communication, interpersonal abilities, organization, analytical thinking, problem solving, and computer skills. possess the capacity to cooperate with others. Having a current driver’s license Code B or B1. the capacity to work under pressure and the willingness to put in extra time at the office. Be really well-organized. a sense of urgency and assertiveness. Must be dependable, versatile, and a team player. Must have a thorough understanding of the job done in an office setting for senior or executive management. Good interpersonal relationships are a must. Travel must be a willingness. Ability to control or manage finances. must be familiar with the Public Service Act, Treasury Regulations, and Public Service Act and Regulations.

DUTIES:

The chosen candidate will be in charge of providing the Director General with administrative support services and making sure the DG’s Office runs smoothly. Organize the Director General’s schedule. The Director General’s general administrative support services. Offer efficient handling of messages with a high priority. Organize your email inbox and type documents as needed. Control the driver to the DG’s and the food service assistant’s timetables. managing all of the DG’s travel and subsistence arrangements, as well as procurement, in accordance with the relevant policies. Prepare the meeting’s agenda and supporting materials in advance, as well as the meeting space and secretarial support. When handling documents pertaining to staff members and other matters, exercise strict discretion. Provide general administrative assistance as required in the Director General’s Branch. Keep record of Director General’s documents into computer system and file documents in compliance with the MISS Document. Maintain the prescribed file registers for opening of files, archiving of documents as well as dispatch registers.

ENQUIRIES: Ms. Michelle Phenya Tel No: (012) 309 3172

NOTE: Preference will be given to African Male, Coloured Male /Female, White Male/Female, Indian Male/Female and persons with disabilities are encouraged to apply for the position.

Where to submit applications/how to apply

SUBMIT YOUR APPLICATION TO: Private Bag X193, The Department of Transport, Pretoria, 0001 the 159 Forum Building, Struben and Bosman Street, Pretoria, by hand delivery. Recruitment Unit, please. Room 4034

Application Note/Instruction

Any Public Service Department may provide the new Z83 form, which must be submitted with applications (or obtainable at www.gov.za). Incomplete new Z83 form parts A, B, C, D, and F are required of applicants. A current, complete resume (previous experience must be comprehensively detailed, i.e. positions held and dates). On the day of the interviews, applicants will turn in certified copies of all required credentials and identification documents. It is the applicant’s responsibility to request that the South African Qualification Authority review their overseas credentials (SAQA).

The Department retains the option of not filling the position. Prior to the interviews, all shortlisted candidates will receive information about the logistics of a technical exercise that will test their knowledge of the job’s pertinent technical requirements. After the interviews, recommended applicants will also need to take a general managerial competency test. A mandatory SMS pre-entry certificate has been added by the National School of Governance (NGS) as part of the Minimum Entry Requirements for Senior Management Services, and can be obtained by visiting the website at http://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/, effective as of April 1, 2020. Using the required DPSA SMS competency assessment tools, the competency evaluation will examine general managerial competencies. The successful candidate must disclose to the Director-General particulars of all registrable financial interests, and sign a performance agreement and employment contract with the Director-General within three months from the date of assumption of duty. The successful candidate must be willing to sign an oath of secrecy with the Department.

The Department will decide the time, date, and location of the selection interviews and assessments, and applicants must be available at those times. Only once the following have been confirmed by the successful candidate—educational qualifications, prior experience, citizenship, reference checks, and security vetting—will they be given an offer letter. Please take note that only those who have been shortlisted will be contacted in correspondence.

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